Join Our Team!

Provides assistance to and supports the Center's Assistant Director of Administration in all matters pertinent to the administration of grants for the Jack D. Gordon Institute for Public Policy. Works closely with Principal Investigators and the Office of Research and Economic Development (ORED) to ensure compliance and monitors the associated budgets and expenditures of the grants for the period of award. Works closely with ORED Human Resource liaisons to manage daily administrative transactions related to HR.

• Provides assistance to the Center's Assistant Director of Administration in all matters pertinent to Pre and Post award for the Jack D. Gordon Institute for Public Policy.
• Maintains up-to-date information regarding the grants and reports information regularly to the Director, PI's and Department Heads as needed.
• Assists Principal Investigators (Pl) in the development of external funding opportunities, preparation of grant budgets, budget modifications and transfers. Reviews sponsor guidelines to ensure proposals have strict adherence.
• Reviews grant guidelines, assists Pls in gathering required documentation for proposal submission.
• Serves as the University's credit card backup user for departmental transactions. Ensures compliance and adherence to University's credit card policies and procedures.
• Prepares and maintains grant accounting spreadsheets and financial reports to monitor and track grant budgets and expenditures of grants.
• Evaluates expenditure documents according to federal, state, and University guidelines for grant allowability and appropriateness.
• Audits, adjusts, and reconciles subsidiary ledgers for grant accounts against monthly account ledgers to ensure accountability to prevent deficits in the grant.
• Maintains accurate records of all documents related to the grant. Coordinates monthly reconciliation of grant accounts and ensures accuracy of charges. Ensures payroll charges are being posted to the correct project and accounting code.
• Assists the Pls with all matters related to the operating budget of the grant as needed including but not limited to: validation of budget, Travel Authorizations (TAs), travel reimbursements, personnel, no cost extensions, grant account budget transfers, non-payroll and payroll transfers, tuition waivers, budget exception and effort certifications for each period.
• Works closely with the PIs and the Office of Research Economic Development (ORED) to review all expenditures and ensures all project closeouts are processed accordingly.
• Communicates with other Units to review all terminations, pending expenses and incumbrances before the completion of the project.
• Monitors the grants for compliance with applicable regulations.
• Works closely with ORED HR liaisons to manage daily administrative transactions related to HR. Ensures timely execution of all organizational HR actions required for new hires, rehires, staffing, terminations, payroll and change in status requests.
• Manages the processing of requisitions and purchase orders related to all grants and contracts.
• Ensures that consultants, suppliers and subrecipients have completed their purchasing documentation to become registered vendors to allow them to receive payment from the University.
• Enters Independent Contractor agreements and Services agreements into Total Contract Manager (TCM) as needed to complete necessary grants and contracts deliverables.
• Processes receipts and assures timely payment to registered vendors.

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Job ID: 533174

Under the direction of the Director of Research Administration and/or Senior Research Personnel, performs program analysis, develops, coordinates, and maintains research
programming initiatives, and organizes logistical needs for the FIU SOUTHCOM Academic Partnership grant.

• Works closely with the Associate Director of Research for Innovation in organizing, monitoring, and coordinating research initiatives specifically with the Security Research Hub.
• Prepares reports and drafts related to Research Initiatives. Assists in overseeing day-to-day operations of research projects.
• Supervises Security Research Hub students and organizes programmatic logistical needs.
• Develops and coordinates new research programming relating to international security challenges in the Western Hemisphere.
• Supervises and directs Intelligence Fellowship research efforts as they relate to the Security Research Hub online platform.
• Drafts collaboration documents to formalize joint research efforts with external domestic and international partners.
• Assists in planning, coordinating, and executing National Security focused Professional Education.
• Develops and maintains the lab space within the Critical Technologies and Intelligence Lab.
• Engages with domestic and international partners to collaborate in joint research opportunities.
• Assists in planning, coordinating, and executing events related to research convening, including but not limited to roundtables, conferences, and external speakers.
• Works with the Office of Research and Economic Development to track the status of pending agreements.

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Under the direction of the Assistant Director of Administrative Services, coordinates the day-to-day administrative operations for the Jack D. Gordon Institute for Public Policy

• Coordinates the day-to-day administrative operations for the Jack D. Gordon Institute. Initiates and coordinates all travel transactions for internal and external stakeholders of the Jack D. Gordon Institute. Responsible for foreign and domestic travel arrangements and reimbursements to ensure accuracy and completeness.
• Interprets administrative and fiscal rules and policies and recommends new and improved programs to effectively manage administrative and fiscal administration.
• Assists the department's administrative team in tracking all personnel transactions for the institute.
• Plans, prioritizes, and schedules meetings and appointments for institute leadership, as needed. Manages the compilation of notes and action items for all institute team meetings.
• Develops interpersonal contacts with internal and external stakeholders.
• Interprets, monitors, and analyzes information regarding policies and procedures.
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.
• Resolves problems that have significant impact on the overall goals of the institute.
• Composes and/or prepares correspondence, memoranda, and reports using appropriate word processing and spreadsheet tools.
• Performs basic statistical calculations on data for reports and presentations.
• Process sub awards once they are fully executed. Maintains agreements in the Total Contract Management (TCM) system.

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Job ID: 533212

The Jack D. Gordon Institute is seeking a highly skilled and motivated Senior Research Scientist with expertise in political science, advanced statistical analysis, and survey development, including sample design, questionnaire development, and data analysis. The Sr. Research Scientist plays a leadership role in basic and applied research activities in topics including security, political science, and policy analysis. The Sr. Research Scientist May serve as Principal Investigator or co-Principal Investigator or work under the direction of a principal investigator or program director and with minimal supervision.

• Designs and implements surveys, including developing sampling strategies and creating questionnaires.
• Ensures the collection of high-quality data through careful planning and execution of survey methodologies.
• Analyzes complex datasets using advanced statistical techniques.
• Utilizes statistical software (SPSS, Stata, R) for data cleaning, analysis, and visualization.
• Interprets and presents findings clearly and concisely, both in written reports and oral presentations.
• Conducts original research on topics related to security, political science, and policy analysis.
• Publishes findings in academic journals and presents research findings at the national and/or international level.
• Stays current with developments in the field and applies new methodologies and theoretical approaches to ongoing research.
• Works closely with other researchers, stakeholders, and partners to support collaborative projects.
• Develops relationships to assist with the department's business development initiatives.
• Communicates research findings to diverse audiences, including academic, policy, and public stakeholders.
• Provides mentorship and guidance to junior researchers and interns.
• Researches, engages with Spanish-speaking communities, and analyze relevant materials.
• Demonstrates cultural competency in conducting research in diverse settings.
• Ensures compliance with all applicable and relevant regulatory guidelines.

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Job ID: 533261

The Project Manager oversees planning and coordination of the Cybersecurity Leadership and Strategy Professional Education Program (CLSPEP) within the institution, supporting the strategic initiatives of the program.

• Plans, promotes, and coordinates the CLSPEP program activities and courses to ensure alignment with strategic objectives and achieve program objectives.
• Manages the CLSPEP program schedules, quality, risks, communications and procurement.
• Oversees the CLSPEP project's budgets and ensures the timely tracking of deliverables.
• Works with customers and functional areas to gather requirements and develop project plans.
• Develops and communicates meeting minutes, presentations, status reports and other project related documentation.
• Generates course and workshop recruitment, partnerships, and data collection.
• Identifies, tracks, monitors, and communicates project-related issues, and changes and variances during implementation of projects.
• Reports on program activities and outcomes to support the achievement of program objectives.
• Serves as a liaison to key stakeholders and partners including program committees, Division or IT, Office of Research & Economic Development, sponsors, and other institutional partners.
• Facilitates amicable solutions with customers and functional managers for securing resources, defining project roles and responsibilities, and adhering to scheduled timelines.

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Leads planning of complex and/or highly visible institutional events which may include lectures, summits, conferences, convenings, and provides support and counsel to other Jack D. Gordon Institute staff.

• Leads planning of complex and/or highly visible institutional events which may include lectures, summits, conferences, convenings, and provides support and counsel to other Jack D. Gordon Institute staff.
• Ensures that event vendors are registered to perform services to the University. Works with vendors to ensure that quotes are received in a timely manner for processing in accordance with FIU policies and procedures.
• Contracts and supervises the services of university and external vendors, as needed, for each event, locally and internationally. Enters vendor agreements, as needed, and ensures timely execution for assigned events.
• Processes invoices and ensures timely payment to registered event vendors.
• Carries out event logistics leading up to, day of event, and post event execution including setup and breakdown.
• Synchronizes with JGI Senior fellows to ensure maximum engagement with the institute.
• Serves as the University's  credit card user for departmental transactions. Adheres to University's credit card policies and procedures.
• Interprets administrative rules and policies relating to public functions or university events and recommends new and improved programs to effectively manage public functions or university events.

Apply HERE.